Certifications/records
Apply for Your Birth, Marriage or Death Certificate Without Hassle
Obtaining an official birth, marriage, or death certificate is essential for various legal and personal procedures. These documents are the official proof recorded in the Civil Registry, and may be requested for different purposes, from obtaining a passport to managing inheritance processes.
While you can go directly to the relevant Civil Registry to manage your application, this often requires time and travel. To save you these inconveniences, we offer a comprehensive processing service. We handle the entire process for you, ensuring a stress-free experience without the need to worry about paperwork.
Personalisation and Efficiency in Certificate Procurement
Each type of certificate has specific requirements and documentation that may vary depending on the procedure you need to complete. Visit the specific section on our website or contact us to get all the necessary information. Our team specialises in managing these processes efficiently, so you don’t have to worry about anything.
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With our experience and dedication, we can offer you a fast, reliable, and fully personalised service. We take care of everything so you can focus on what really matters. Start your application today and let us handle everything else.
Everything You Need to Know About the Birth Certificate
What is it and what is it for?
- Official and Electronic Document
- The birth certificate is a fundamental document issued by the Officer of the Civil or Consular Registry. This official document certifies the birth event, including key details such as the date, sex of the newborn, and, when applicable, the exact time it occurred. It also establishes the parentage of the registered person, ensuring all relevant information is duly recorded.
- Electronic Birth Certificates
- Nowadays, it is also possible to obtain electronic birth certificates. These certifications, endorsed with the electronic seal of the General Directorate of Registries and Notaries, are generated from the information stored in the central database of persons registered in the Civil Registries. This method guarantees speed and convenience without compromising the document's security and authenticity.
What Types of Birth Certificates Exist?
When requesting a birth certificate, it is important to know the different types of certifications available. These certificates can be positive or negative, depending on the information required.
- Positive Certificate
- Extract: The birth certificate extract is a summary of the information recorded in the Civil Registry about the birth event. There are several types of extracts:
- Ordinary: This extract is issued in Spanish and is valid in those autonomous communities where Spanish is the only official language.
- International or Multilingual: Designed for validity in countries that have ratified the Vienna Convention of 8 September 1976. This certificate is issued in the official language of all signatory countries, including Spain, Germany, Austria, Belgium, Croatia, Slovenia, France, Italy, Luxembourg, Portugal, Switzerland, Turkey, among others.
- Bilingual: When requesting an extract in an Autonomous Community with its own official language, it will be issued in both Spanish and the official language of that community.
- Literal: The literal certificate is an exact copy of the birth entry, which includes all details related to the identity and birth of the registered person.
- Extract: The birth certificate extract is a summary of the information recorded in the Civil Registry about the birth event. There are several types of extracts:
- Negative Certificate: This type of certificate confirms that a person is not registered in a specific Civil Registry.
- Certification with Electronic Seal: This certification, endorsed with the electronic seal of the General Directorate of Registries and Notaries, certifies the data stored in the digitalised records of the central database. It is issued for registrations made after 1 January 1950 in Municipal Civil Registries or the Central Civil Registry. It cannot be issued for registrations prior to 1950 or those made in delegated or Consular Civil Registries.
Information Included in Birth Certificates
Birth certificates contain essential details that guarantee the document’s authenticity and validity. The elements included in each certificate are described below:
- Origin Registry:
- Municipal: The relevant locality and province will be specified.
- Consular: The town and country where the registration was made will be indicated.
- Registered Person’s Identity:
- All personal data recorded in the entry will be included, reflecting the certificate holder's identity.
- Entry Details:
- The registered page and volume, or, if applicable, the folio and file, will be mentioned, ensuring the correct location of the record.
- Issuer's Details:
- The certification will include the date of issuance, the name and signature of the Officer or Secretary certifying it, along with the official seal of the issuing office.
- Certificates with Electronic Seal:
- For electronic certificates issued by the General Directorate of Registries and Notaries, a secure verification codewill be included. This code allows validation of the document's content through the specified verification process, along with the document's issuance date.
Who Can Request or Submit a Birth Certificate?
- Interest in Civil or Consular Registry Information:
The interest in knowing the entries of Civil or Consular Registries is presumed for those requesting a certificate. However, there are situations where special authorisation is required to access certain information. Disclosure will not be granted in the following cases without such authorisation:- Adoptive, unknown, or sensitive parentage:
In these cases, privacy is protected regarding adoptive parentage, unknown parentage, or any circumstances revealing these details, such as surname changes like 'Expósito' or similar. - Gender rectification:
Authorisation to access this data will only be granted by the appointed judge and only to those demonstrating a legitimate interest and justified reason. The certificate will include the name of the applicant, the purpose for which it is issued, and the express authorisation of the officer in charge. The officer will personally issue the certificate in the register under their responsibility. - Change of surnames in cases of gender violence or urgent situations:
In these cases, access to the information is also restricted to protect the privacy of affected individuals.
- Adoptive, unknown, or sensitive parentage:
- Electronic Certificates with Seal of the General Directorate of Registries and Notaries:
The interest in knowing the entries of Civil or Consular Registries is presumed for those requesting a certificate. However, there are situations where special authorisation is required to access certain information. Disclosure will not be granted in the following cases without such authorisation:
Important: It is not possible to obtain registry information of other people using this procedure. Therefore, this process CANNOT be done through www.registrocivil.es.
How to Request or Submit a Birth Certificate?
You can easily manage your birth certificate application through our website. Simply follow the link below:
If you prefer to manage it directly, you can do so in the following ways:
- In Person:
Visit the relevant Civil Registry in your locality to submit your application in person. - By Postal Mail:
Send your application by postal mail to the relevant Civil Registry following the instructions specified on their website. - Online:
If the Civil Registry is digitalised, you can apply online. For more details and to access online services, visit the Ministry of Justice website at www.mjusticia.gob.es.
For any questions or additional assistance, feel free to contact us.
Everything You Need to Know about the Marriage Certificate
What is a Marriage Certificate?
The marriage certificate is an official document issued by the Civil Registry Officer. This certificate validates the act of marriage, including essential details such as the date, time, and place where the marriage took place, according to Article 69 of the Civil Registry Act.
Additionally, electronic marriage certificates with the electronic seal of the General Directorate of Registries and Notaries can be obtained. These certificates are generated from the data recorded in the Civil Registries central database, providing a secure and efficient digital option to access the necessary information., que cuentan con el sello electrónico de la Dirección General de los Registros y del Notariado. Estas certificaciones se generan a partir de los datos registrados en la base central de datos de los Registros Civiles, proporcionando una opción digital segura y eficiente para obtener la información necesaria.
Marriage Certificate Types
There are various types of marriage certificates, each suited to different needs and situations:
- Positive Certificate
- Extract: The extract is a summary of the information recorded in the Civil Registry regarding the marriage celebration and the identity of the spouses. It can be issued in several formats:
- Ordinary: Issued in Spanish for the Autonomous Communities where Spanish is the only official language.
- International or Multilingual: Intended for use in countries that have ratified the Vienna Convention of 8 September 1976. This certificate is issued in the official language of all signatory countries, including Spain, Germany, Austria, Belgium, Bosnia, Croatia, Slovenia, France, Italy, Luxembourg, Macedonia, Netherlands, Portugal, Switzerland, Turkey, Serbia, and Montenegro.
- Bilingual: For Autonomous Communities with their own official language, the extract is issued in Spanish and the official language of the respective autonomous community.
- Literal: An exact copy of the marriage entry that includes all details of the marriage, the identity of the spouses, and marginal notes such as the marital property regime, separation, annulment, or divorce.
- Extract: The extract is a summary of the information recorded in the Civil Registry regarding the marriage celebration and the identity of the spouses. It can be issued in several formats:
- Negative Certificate
- This certificate confirms that the marriage is not registered in the relevant Civil Registry.
- Electronic Certificate with Official Seal
- Electronic certificates with the seal of the General Directorate of Registries and Notaries are used to validate data stored in digitalised records. They are issued for marriage records registered after 1 January 1950 in Municipal Civil Registries or the Central Civil Registry. Electronic certificates are not issued for records before 1950 or for entries made in delegated Civil Registries (justices of the peace) or Consular Registries.
Who Can Request the Marriage Certificate?
- Application Requirements
Any citizen can request a marriage certificate, provided they have a legitimate interest, except for legal exceptions requiring special authorisation. Disclosure will not be granted in the following cases without such authorisation:
- Adoptive or Unknown Parentage:
This includes adoptive parentage or circumstances revealing non-marital parentage details. The marriage date is also excluded if it appears on the birth record, and the marriage took place after the birth or was within 180 days prior to the birth. - Change of Surnames:
Information related to surname changes like 'Expósito' or similar that may cause inconvenience will not be provided. - Causes of Nullity, Separation, or Divorce:
Information regarding the causes of nullity, separation, or divorce of a marriage, as well as the deprivation or suspension of parental authority, is restricted. - Archived Documents:
This includes documents related to dishonourable circumstances or those that are part of reserved files. - Abortion Records:
Information on abortions is not available without authorisation.
Authorisation to access these records must be granted by the appointed judge and only to those who can demonstrate a legitimate interest and substantiated reasons. The certificate will include the applicant's name, the purpose for which it is issued, and the express authorisation of the Officer, who will personally issue the certificate in the register under their responsibility.
- Electronic Certificates
Electronic certificates issued with the seal of the General Directorate of Registries and Notaries can only be requested by the data subject, who must identify themselves via an electronic ID card or other advanced electronic signature systems accepted by Public Administrations. These certificates refer to digitalised or computerised marriage records registered from 1 January 1950 onwards.
Important Note: It is not possible to obtain registry information about other individuals using this procedure.
How to Request Your Marriage Certificate
You can conveniently request your marriage certificate through our website. To start the process, use the following link:
You also have the option to manage your application directly at the relevant Civil Registry. You can do so in the following ways:
- In Person:
Visit the Civil Registry in your locality to submit the application in person. - By Postal Mail:
Send your application by postal mail to the appropriate Civil Registry following the guidelines available on their website. - Online:
If the Civil Registry is digitalised, you can manage your application online. For more details on how to apply online, visit the Ministry of Justice website at www.mjusticia.gob.es.
For any further questions or assistance, please do not hesitate to contact us.
Everything You Need to Know about the Death Certificate
Death Certificate: Information and Application
The death certificate is an official document that certifies a person's death. This document includes key details such as the deceased's information, as well as the place, date, and time of death, among other relevant data.
The death certificate is essential for various procedures, such as:
- Funeral and burial arrangements.
- Managing pensions and social benefits.
- Legal proceedings related to inheritances.
- Life insurance claims.
- Bank matters and debt settlement.
Types of Death Certificates
There are various types available to obtain a death certificate, each adapted to different needs and situations. Although the literal positive certificate is the most common and generally required, here the different available options are described:
- Positive Certificates
- Extract:
A concise summary of the information recorded about the death in the Civil Registry. The extracts may be of the following types:- Ordinary:
Issued in Spanish, available for Autonomous Communities where Spanish is the only official language. - International or Multilingual:
Designed for use in countries that have ratified the Vienna Convention of 8 September 1976. This certificate is issued in the official languages of all countries that signed the convention, including Spain, Germany, Austria, Belgium, Bosnia, Croatia, Slovenia, France, Italy, Luxembourg, Macedonia, the Netherlands, Portugal, Switzerland, Turkey, Serbia, and Montenegro. - Bilingual:
In Autonomous Communities with an additional official language, the extract is issued in both Spanish and the official language of the respective Autonomous Community.
- Ordinary:
- Literal:
An exact copy of the death entry, which includes all details about the deceased’s identity and the circumstances of death.
- Extract:
- Negative Certificates
- These certificates confirm that there is no record of a person’s death in the relevant Civil Registry. They are useful for verifying the absence of a record in cases of doubt or error.
Who can apply for a Death Certificate?
The death certificate It can be requested by any citizen with a legitimate interest, except in cases subject to legal restrictions. The following are exceptions that prevent information disclosure without special authorisation:
- Adoptive or Unknown Parentage:
Information about adoptive, non-marital, or unknown parentage will not be disclosed, nor any circumstances that reveal such details. This includes the marriage date if it appears on the birth record and if the marriage took place after the birth or within 180 days before the birth. Information about surname changes like 'Expósito' or similar is also excluded to prevent inconvenience. - Sex Rectification:
Information regarding sex rectification is restricted and only disclosed with special authorisation. - Causes of Nullity, Separation, or Divorce:
Access to information on causes of nullity, separation, or divorce of a marriage, as well as on the deprivation or suspension of parental authority, is limited. - Archived Documents:
This includes documents containing information about the cases mentioned above, as well as dishonourable details or those that are part of confidential files. - Abortion Records:
Information related to abortions is also restricted and only disclosed under specific circumstances with proper authorisation.
In these cases, authorisation must be granted by the presiding judge, and only to those who can demonstrate a legitimate interest and substantiated reasons to access this information. The certificate will include the name of the applicant, the purpose for which it is issued, and the express authorisation from the Officer, who will issue the certificate in the relevant registry.
How to Apply for your Death Certificate
You can easily apply for your death certificate through our website. To start the process, use the following link:
- Death Certificate Application Form You can also choose to manage your application directly with the relevant Civil Registry in the following ways:
- In Person:
Visit your local Civil Registry in person to submit the application. - By Postal Mail:
Send your application by postal mail to the relevant Civil Registry following the instructions available on their website. - Online:
If the Civil Registry is digitalised, you can submit the application online. For more details on how to proceed, visit the Ministry of Justice’s website at www.mjusticia.gob.es.
- In Person:
For any further questions or assistance, feel free to contact us.